The Expense Tracking module provides forms to enter and track employee expenses. 

Tracking expenses is often done using a paper based system.  Employees fill out forms, send them to management for review and then on to accounting for payment.  What a hassle!  TrackStar provides an automated solution for tracking expenses, through use of intuitive and easy to use electronic forms.

The main form used is the expense spreadsheet.  This is a weekly form that looks similar to those used by most large companies.  It allows for entry of expenses by a predefined set of accounts or categories, such as meals, travel, etc.  These accounts are setup by an administrator, who determines what categories will be used, and how they will appear.  

Each individual expense is tracked as a separate line item.  For example, rather than specifying $40 dollars for meals, you can enter several items totaling this amount.  Each detailed entry can be marked as billable, whether a receipt is available, and a detailed description provided.  Although a lot of information is captured, TrackStar makes the entry simple and painless.

Like many other TrackStar functions, expenses go through an electronic approval process.  Managers review expenses online, and make approval decisions.  Approved expenses can be tracked by accounting, all without any unnecessary paperwork.  

The system generates a unique report number that can be used to identify receipt packages.  For example, an employee might enter a report, place the receipts in an expense envelope labeled with the report number, and forward the receipts to accounting. An accounting clerk could then verify the receipts against the electronic report, and process the expenses through accounts payable.

When integrated with TrackStar’s Project Management module, expenses can be associated with projects.  This helps project managers keep tabs on project related expenses.